BC Tourism Jobs - Executive Assistant Jobs in Vancouver BC

Company	PRIME
Location	Vancouver
Job Status	Full-time
Posted Date	21 Jun 2010

This position provides executive administrative and business management support to the President and CEO and our Senior Account Executive. It requires a high level of initiative to handle a wide variety of administrative support duties, managing appointment schedules, preparing correspondence and assisting with special projects. The ability to interact confidently and professionally with others in a fast paced environment, sometimes under pressure, remaining proactive, resourceful and efficient, with a high level of confidentiality is crucial to this role. Clerical in nature, the Executive Assistant is a strong administrator and business professional with a common sense approach that helps keep the President and CEO well supported. This person must be exceedingly well-organized, personable, professional, business-minded, flexible and enjoy the administrative challenges of the role.

Job Requirements
Primary Responsibilities Executive Administration: Demonstrate a high degree of professionalism and initiative in supporting the President and CEO and our Senior Account Executive on a wide variety of clerical and administrative initiatives Prepare, edit, and proofread correspondence, presentations and reports, with a high level of English language proficiency and attention to detail Promptly receive and screen incoming telephone calls, providing friendly and professional greetings, taking messages/responding as appropriate, and eliciting necessary information to allow timely and accurate responses Screen and distribute incoming email, responding where appropriate Maintain iCal and other schedule calendars up-to-date and schedule appointments, organize meetings and other special events in the company Develop and maintain a well organized filing system that permits easy reference and rapid retrieval of information, as needed Exercise common sense and good judgment at all times, recognizing scope of authority and protecting the confidentiality of sensitive business information Write reports, prepare summaries and conduct special research projects Arrange both business and personal travel, hotel, and car reservations Order and maintain supplies and equipment on behalf of the President Track availability of Management Team members and those who are traveling on company business Attend meetings, participate, record, prepare and distribute meeting notes Apply creativity and graphics design skills to prepare documents as required Encourage and support wellness initiatives for the President, including attending to dietary needs Office Administration: Be familiar with the telephone and fax system and billing – Primary Rate Interface, headsets, voice mail, extensions, DID’s, toll-free #s, speed dial Utilize technology with efficiency and accuracy and superb attention to detail Demonstrate advanced computer on Mac, including Word, Excel, PowerPoint, Indesign and other graphics programs Format and manipulate complex formulas in Excel Financial Administration May assist in completing payroll Apply general accounting skills to assist with record keeping Provide back-up coverage to accounting Customer Service: Provide excellent customer service on the phone, emails and in person with quick, accurate responses pertaining to arrangements and special requests Maintain a positive composure and helpful demeanour Promote a culture of service excellence amongst internal and external PRIME stakeholders including external clients and internal colleagues Develop a positive rapport with others and maintain professional relationships both internally and externally Support and adhere to the company mission, vision and principles Foster and maintain a respectful workplace, one that supports a high degree of communication, cooperation and collaboration, and is viewed as a productive, efficient and rewarding team environment Adhere to professional confidentiality standards at all times From time to time, other ad hoc related duties may be assigned at the sole discretion of the company Core Competencies: Strong reading, writing and arithmetic Exceptional service and professional excellence (telephone and in person) Resourceful, good judgment and common sense Highly organized and excellent time/calendar management Book keeping and general accounting Personal initiative and proactivity Confident decision making and problem solving Discretion and confidentiality Reliability, adaptability and flexibility Communication –100% fluency in written and verbal English Advanced computer skills using Mac and expert level Excel skills with ability to manipulate and format cells Other Mandatory Requirements: Previous experience in a professional administrative office environment with at least 2 years previous experience supporting at the executive level Demonstrated understanding for our industry and a project based environment Friendly, relationship focused personality is key - must be resourceful, friendly, able to work extremely well under pressure, have exceptional organization and priority management skills. Must be personable, efficient and a quick learner

Salary	$40 - 45,000 per annum +

Application Process
To apply, please send your resume with cover letter to careers@pr1me.ca No calls please.

Deadline	30 Jun 2010