Administrative Assistant

  • The Wickaninnish Inn
  • Administration
    • Full Time | 
    • Permanent
  • 500 Osprey Lane
  • 1 position available
  • Accessible Employer: Yes
  • Open to International applicants with valid Canadian Work permits: Yes
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Posted on November 10, 2023

Job Description

We are searching for a full-time Administrative Assistant reporting directly to the Director of Operations. This position is responsible for the daily management of the flow of information, such as emails, written correspondence, voice mails and creating or distributing reports, filing, research and general administration duties to facilitate the Director of Operations.

Responsibilities & Qualifications

Main Duties:
Communication organization and prioritization; emails, written correspondence, voice mail
Schedule meetings and interviews for Director of Operations, confirm and communicate with all parties involved
Project assistance as directed by the Director of Operations
Assisting Guest Relations Coordinator when needed
Create spreadsheet and invitations for the weekly RG Reception
Computer file maintenance
Liaison with Sr. Department Managers by way of following up on tasks assigned by Director of Operations
Participation as needed in events and special occasions
Facilitate the smooth transfer of information between departments
Cover the Guest Reception Desk during Front Office Meetings when needed
Attend and participate in Sustainability & Safety Committee Meetings
Make room reservations when necessary
Administrative tasks such as photocopying, filing, creating spreadsheets and management systems
Other tasks as directed by the Director of Operations
Ensure efficient and personalized guest service meeting and exceeding Relais & Chateaux, AAA 4 & 5 Diamond, and Forbes Standards
Detail oriented
Superior communication and language skills
Professional in appearance and attitude
A positive & pro-active attitude
Working knowledge of MS Office (Word, Excel, Outlook, Maestro)
Good time management skills
The ability to work independently
Respects & upholds privacy and confidentiality as position comes in contact with confidential information
The candidate must have the ability to make a 24-month commitment to position



Job Application Process

In order to apply for this career opportunity, send your resume and cover letter by clicking ‘Apply Now’.

By submitting an application you are attesting that the information given is accurate and you give consent to The Wickaninnish Inn to verify through means of previous employer contact and collection of information directly or in directly through public social media. As we receive a high volume of e-mails, we are only able to respond directly to you if your Resume and interests align with our currently available positions.

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