Assistant Concessions and Front of House Coordinator

  • Chan Centre
  • Front-line
    • Part Time | 
    • Casual/On-call
  • 6265 Crescent Road Vancouver
  • 2 position available
  • Assessible Employer: Yes
  • Open to International applicants with valid Canadian Work permits: Yes
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Posted on May 10, 2023

Job Description


50% Concession, 50% FOH

To assist with the coordination of all aspects of the Bar and Concessions for the Chan Centre. Supervises the Front of House Event Staff for show related and concession duties on selected events.

Although this is a part-time position, there will be times that full-time hours will be required, including evenings and weekends. Applicants must be available for a minimum of 2 shifts a week (approx. 8-10 hours) with one shift falling on a weekend (Friday, Saturday, Sunday). Shift start times can be in the morning, afternoon or evening.

Organizational Status

Reports to the Manager, Ticketing and Front of House as well as the Events and Front of House Coordinator.

Consequence of Error/Judgement

Tasks are clearly defined and usually arranged by the person or people overseeing this position. Most problems are referred to supervisor. Poor interpersonal skills would impact on Chan Centre’s clients and patrons and result in poor staff relations. Lack of excellent customer service, providing incorrect information and/or errors in production data entry would have a negative impact on the Chan Centre for the Performing Arts and U.B.C. It is expected that clients be treated in a courteous and cheerful manner at all times. Errors in judgement could result in dissatisfied patrons or performers and/or safety issues.

Supervision Received

Works under direct supervision of the Events and Customer Service Manager. Performs most duties independently with ongoing consultation about efficiency and problems.

Supervision Given

Supervises Front of House Attendants and Bartenders during performances and events. Provides input to the Event and Front of House Coordinator and the Manager, Ticketing and Front of House on matters regarding to training, work procedure and discipline.

This position falls within the CUPE 2950 Hourly – Assistant Front of House Coordinator

Responsibilities & Qualifications

Work Performed

The Assistant Concessions and Assistant Front of House Coordinator will, on rotation also work a standard FOH and bar positions.

Concessions duties – 50%

•Assists with training, motivating, supervising Bar and Concession staff in conjunction with the Events and Front of House Coordinator and Manager, Ticketing and Front of House.
•Updating, implementing and maintenance of Bar and Concessions’ stock inventory, sales database and investigates variances.
•Printing of concessions invoices from host bar events.
•Tracks variances from each bartender in each event.
•Creating and distributing nightly bar sales reports
•Prepares monthly concessions summary reports.
•Creating and distributing Host Bar Event invoices to appropriate staff
•Creating and updating concessions manuals.
•Updates bar database when new products are brought in.
•Works with the Front of House Coordinator forecasting future needs of Bars and Concessions’ products and supplies, and ordering accordingly
•Tracking Bar spillage and shrinkage for daily reports and weekly budget reports
•Communicates with bar staff about new products and procedures.
•Occasionally collects and does laundry (table cloths, cleaning rags).
•Assists the Front of House Coordinator with the “Serving it Right Certification” of each Bartender and Bar Captain.
•Works with the Front of House Coordinator to ensure standards set out by the Liquor Licensing Board and the Vancouver Board of Health as well as setting and maintaining the highest standards set out by the Chan Centre are met.
•Ensuring security of building and safety of performers, staff and patrons including lock up of building at the end of the evening when required.
•Reports any necessary building repairs to the Front of House Coordinators or the Production Clerk.
•Performs other related duties as required.

FOH duties – 50%

•Performs data entry on the computerized operations records including scheduling, staff contact lists, event listings, and availability sheets.
•Assist with creation and distribution of show reports.
•Supports Front of House Coordinator by administrating the scheduling of their respective staff. Tracks responses from staff confirming or declining shifts.
•Ensuring effective implementation of Bar and Concessions services to the general public and all patrons attending performances and activities at the Chan Centre.
•Maintaining standards set out by the Liquor Licensing Board and the Vancouver Board of Health as well as setting and maintaining the highest standards set out by the Chan Centre.
•Supervises FOH cash handling on nights that he/she is assigned to work.
•Works with Front of House Coordinator(s) and Manager, Ticket Supervisor(s), Ticketing staff, Production Manager, Stage Technicians and clients to ensure that performances and events run smoothly and on time, including the handling of any patron problems or concerns.

•Post-secondary studies with a focus on theatre management; hospitality or an equivalent combination of education and experience.
•Theatre/Concert Hall experience.
•Experience with high-volume establishments.
•Experience with stock rotation and other inventory systems.
•Ability to communicate effectively verbally and in writing.
•Ability to deal with a diversity of people in a calm, courteous, and effective manner.
•Ability to provide quality service to customers in a courteous, patient manner.
•Ability to effectively train, supervise, and motivate employees.
•Ability to maintain accuracy and attention to detail.
•Ability to exercise tact and discretion when handling sensitive and/or confidential matters.
•Ability to prioritize and work effectively under pressure to meet deadlines.
•Physical ability to perform the duties of the job (e.g. lift up to 15kg and stand for long periods of time)
•Must be able to work irregular hours and respond to on-call demands including evenings and weekends.
•Ability to effectively use MS Word and Excel at above average knowledge.
•Experience with the Volante point-of-sale system.
•Valid First Aid Certificate – Level 1 would be an asset.
•Serving it Right responsible beverage service certificate.
•Food Safe Level 1


$24.36 - $24.36 CAD Hourly

Recommended Training

FOODSAFE Level 1 by Distance Education, Serving It Right

Job Application Process

Note: Applications will be accepted until May 23, 2023

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