Reservations Agent/Elopement Coordinator

  • The Wickaninnish Inn
  • Front-line
    • Full Time | 
    • Permanent
  • 500 Osprey Lane
  • 1 position available
  • Accessible Employer: Yes
  • Open to International applicants with valid Canadian Work permits: Yes
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Posted on February 9, 2024

Job Description

Join our Front Office team as a Reservations Agent/Elopement Coordinator, where you have the opportunity to learn and grow in a Relais & Chateaux property also recognized as a Forbes, AAA 4-Diamond Resort and T&L World’s Best Hotel.

The Reservations Agent/Elopement Coordinator position is a combination position to provide additional coverage of 1-800 calls and reservation administrative tasks in addition to booking, coordination and implementation of elopement packages taken through the Front Office/Reservations. The Reservation Agent/Elopement Coordinator will be responsible for creating Elopement Resumes on a weekly basis. Hours of work, as well as work days will vary.

As a Reservations Agent/Elopement Coordinator you will:

• Ensure efficient and personalized guest service meeting and exceeding Relais & Chateaux, Forbes and AAA 4 & 5 Diamond Standards
• Monitoring and responding to all e-mail inquiries
• System entry of reservations
• Ongoing checks for accuracy and guest confirmations
• Be responsible for the management and booking of Elopement over the phone, by email, and through online platforms
• Organizing all elements of the Elopement Package consisting of 2 – 12 guests
• On-site contact for elopement guests when on shift
Coordination of and point of contact for all outside suppliers required for such weddings, i.e. flowers, photographer, etc. for elopements along with outfitters and other suppliers
• Coordination and liaison between all internal departments to ensure all details of the Elopement are taken care of and communicated efficiently
• Prepare weekly resumes to share with the senior management team
• In addition, clerical duties such as maintenance of reservation files and day to day operational paperwork are required
• This position will also be expected to assist on the Guest Reception desk in a limited capacity of a Guest Service Representative whenever necessary.
• Weekend shifts will be required

Responsibilities & Qualifications

Our ideal candidate will embody the West Coast culture, while still being committed to the art of hospitality and pursuit of excellence. They will have:

• Previous Front Office/Guest Service experience required
• Knowledge of local area, recreation, and various event suppliers an asset
• Working knowledge of Maestro, Microsoft Word and Excel are assets
• Superior communication skills
• Attention to detail and “sweat the small stuff” attitude
• A calm and capable demeanor
• Exemplary guest service skills
• A professionally groomed appearance
• A positive and pro-active approach
• A desire to contribute positive and innovative ideas towards the ongoing improvement of the Front Office Department and the Wickaninnish Inn as a whole
• Must be legally authorized to work in Canada
• A mutual understanding of your employment duration will be determined during your interview



Other Perks/Benefits

Team Member Benefits:

Job Application Process

In order to apply for this career opportunity, please send your resume and cover letter by clicking ‘Apply Now’. 

By submitting an application you are attesting that the information given is accurate and you give consent to The Wickaninnish Inn to verify through means of previous employer contact and collection of information directly or in directly through public social media. As we receive a high volume of e-mails, we are only able to respond directly to you if your Resume and interests align with our currently available positions.

Apply Now