Executive Assistant & Office Coordinator

  • Fresh Tracks Canada
  • Administration
    • Full Time | 
    • Permanent
  • 885 West Georgia Vancouver
  • Accessible Employer: Yes
  • Open to International applicants with valid Canadian Work permits: Yes
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Posted on September 7, 2023

Job Description


Are you ready for your next adventure? We are growing, and this is an exciting time to join the Fresh Tracks Canada team! If you are an organized, self-motivated and detail-oriented individual with experience supporting senior executives – then this may be the role for you!

Reporting to our Director, People Operations, you will have the opportunity to work closely and collaborate with our tight knit PO team and will act as a key contact for the office, employee enquiries and our executive team. We are looking for someone who has a strong desire to grow, create impact in the people space, and create the best employee experience for our Fresh Trackers.

Responsibilities & Qualifications


Provide our CEO with administrative support, expense and calendar management
Assist the executive team with administrative support, expenses, calendar management, when needed
Prepare correspondence, presentations, charts, reports, executive dashboards using MS Word, Excel, PowerPoint and Outlook, often under tight deadlines
Exercising independent judgment and discretion on sensitive and confidential projects and assignments
Representing Fresh Tracks, meeting guests and extending our Legendary Hospitality to all visitors
Main point of contact for office suppliers and property management
Lead new hire onboarding, including technology setup
Responsible for keeping the office and kitchen areas tidy and stocked with supplies 
Coordinate company events, including logistics, food and clean up   
Lead Health & Safety and employee wellbeing initiatives 

Other Perks/Benefits

3 weeks vacation (4 weeks after your first year) Extended health benefits package Applauz Recognition Comprehensive employee assistance program Paid anniversary day off “Pawternity leave” days for your new furry family members Great working hours Stylish office location in Vancouver, located close to public transit Friendly and fun team environment with company celebrations and social events Access to Canadian travel industry discounts!

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