Volunteer Coordinator

  • Theatre Under the Stars
  • Other
    • Full Time | 
    • Part Time | 
    • Seasonal
  • Stanley Park Vancouver, Vancouver
  • 1 position available
  • Accessible Employer: No
  • Open to International applicants with valid Canadian Work permits: Yes
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Posted on February 29, 2024

Job Description

The Volunteer Coordinator will be mentored by and work closely with the General Manager, Operations Manager and Operations Coordinator to foster the long-standing Volunteer program TUTS has grown. Using the tools and Best Demonstrated practices, they will be responsible for recruiting, training, coordinating and steward approximately 250 volunteers for the organization. The workload of this seasonal position varies from April to the end of August. The position begins part-time in April and ramps up to full-time work in the months of May through half of July and then a smaller workload on a flexible schedule the remainder of the time.

Responsibilities & Qualifications

• Screening and recruiting volunteers for Front-Of House theatre performances
• Developing and implementing volunteer policies, procedures and standards
• Conducting volunteer information sessions
• Assisting in planning & co-hosting the Annual Company Kick Off party
• Providing leadership, support and coordinating training of the TUTS volunteers including motivating and enriching team performance
• Planning & conducting pre-show meetings and recognition events with Volunteer teams.
• Consulting with Production Manager, Stage Managers, Box Office Supervisor, Front-Of-House Managers, and other staff regarding volunteer requirements, schedules and volunteer performance
• Confirming volunteers availability and scheduling volunteer shifts on Shiftboard
• Creating weekly company newsletters during July & August
• Soliciting outside organizations to donate or trade recognition prizes for volunteers
• Tracking and recording volunteers hours and providing letters of confirmation/reference as required
• Providing backup to the rest of the administrative team as necessary
• Participate in set up and take down of volunteer areas
• Other duties, as assigned

Minimum Qualifications:
• Strong interpersonal skills, a positive disposition and ability to motivate others
• Ability to take initiative, proactively anticipate the needs of production, thrive in a busy team environment and work flexible hours
• Ability to organize, plan, prioritize, multi-task, and problem solve efficiently
• Ability to work both independently and collaboratively
• Minimum 2-3 years of relevant experience
• Excellent writing skills
• Excellent verbal communication skills
• Well-rounded personality with a strong sense of professionalism, work ethic, sense of humour
• Proficient skills and experience with Mac computers
• Broad knowledge of Microsoft Word, and Excel
• Passion for the Arts
• Excellent attention to detail

Additional Assets:
• Experience working with non-profit Arts organizations an asset
• Experience with database management software an asset
• Valid BC Drivers License an asset


18.00 to 20.00

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Job Application Process

Please visit our website to upload a PDF of your Resume and Cover Letter. Apllication deadl;ine is March 15th

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