Reporting to the Director of Operations, the Administration Coordinator is responsible for records management of the FRDC, visitor reception and day-to-day operation of the Fraser River Discovery Centre front desk. This includes responding to visitor inquiries, collecting admission fees and tracking statistics, gift shop operations, facility rentals, financial administration, FRDC membership support, coordinating building maintenance services, and helping maintain the safety and security of the FRDC facility, contents, and visitors. The Administration Coordinator also assists with special event development and delivery.
§ Employee/volunteer orientation and “onboarding”
§ Supervises all Administrative staff, volunteers and contractors
§ Correspondence – processes all incoming and outgoing mail
§ Accounts Payable and Receivables
§ Tax Receipts
§ Facilitates technology support
§ Maintains administrative supplies and equipment
§ Maintains the records of the FRDC Society
· Front Desk Reception/Gift Shop
§ Customer Service – telephone, online and in-person
§ Front Desk staff/volunteer training and scheduling
§ Gift Shop management; inventory purchasing, tracking and reporting
§ Point of sale transactions and record keeping
§ Coordinating and maintaining FRDC visitor statistics
· Building Maintenance
§ Maintaining the City of New Westminster maintenance contacts and relationships, including requesting, scheduling, and assisting with maintenance contracts as required.
§ Coordinating cleaning services to ensure the clean and orderly appearance of the facility
· Rental Coordination and Support
§ Promoting FRDC facility rentals in coordination with Director of Operations and Director of External Relations and Development, including:
· Processing rental inquiries and facilitating rentals
· Staff/volunteer training and scheduling for rentals
· Events Support
§ Coordinating with staff and contractors to provide logistical support for FRDC special events such as RiverFest, Hall of Fame, and Fraser River Dialogues.
To apply, please email résumé and cover letter in confidence to:
Connie Baxter, Director of Operations
We thank all applicants for their interest, however only those shortlisted will be contacted.APPLY NOW! • ADMINISTRATION COORDINATOR • Fraser River Discovery Centre
Post Date: May 21, 2020 Deadline for Application: June 1, 2020
788 Quayside Drive
The Fraser River Discovery Centre (FRDC), in New Westminster BC, is an interpretive centre and not-for-profit organization that presents stories of the living, working Fraser River and their contributions to the life, history, and future of British Columbia. Through exhibits, education programs, and special events.