Job Description

Join the team at Shambhala HQ as our Office Assistant – be the friendly face that helps keep us running smoothly!

As a valued member of the SMF HQ team, the Office Assistant is the first point of contact for visitors and supports smooth operations across various departments. The Office Assistant oversees the office environment, facilitates efficient communication, and supports tasks across multiple business ventures, including the Savoy Hotel, Bloom Nightclub, and Billy’s Auto Services.

• Contract Dates: June to late September
• Work Schedule: This is a full-time position with a Monday-Friday schedule.
• Work Location: This position will work primarily at our office in Nelson, BC, and will not work at the festival site.

Responsibilities & Qualifications

Responsibilities Include:
• Provide comprehensive administrative support to staff and management.
• Manage incoming and outgoing mail, deliveries, and mail runs.
• Welcome visitors, direct them to appropriate personnel, and provide general office reception support.
• Maintain office cleanliness and order (e.g., watering plants, restocking supplies, coordinating with cleaning services, implementing recycling programs).
• Manage office and kitchen inventory; proactively address building maintenance needs.
• Provide additional support at the Savoy Hotel, Bloom Nightclub, and Billy’s Auto Service Ltd. as required. (ie- Assist with guest services, housekeeping, and liquor inventory checks)
• Organize team events and festivities to boost workplace morale.
• Facilitate clear communication across business units.
• Perform other duties as assigned.

Qualifications Include:
• Minimum one year of office administration or other relevant experience.
• Proficient in Microsoft Office Suite & Google Workspace; quick to learn new software.
• Detail-oriented with a keen eye for accuracy.
• Valid Driver’s license with a clean driving record.
• Valid passport (an asset for occasional cross-border tasks).
• Excellent communication skills, both written and verbal.
• Self-motivated, adaptable, and proactive.
• Strong problem-solving abilities with a sense of urgency.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Supports process improvements and offers efficiency suggestions when appropriate.
• Works well independently and as part of a team.
• Respects cultural diversity and maintains a bias-free workspace.
• Embodies the Shambhala spirit of love, magic, and welcome at every touchpoint.

Shambhala Music Festival is committed to employment equity. We strongly encourage applications from Indigenous peoples, Black people, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.

Salary/Wage

20-22 per hour

Job Application Process

Ready to join the team? Submit your resume and cover letter through our online application form here: https://crew.shambhalamusicfestival.com/jobs/5909936-office-assistant?promotion=1462577-trackable-share-link-free-job-boards

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