HR Catering Administrator

  • Shambhala Music Festival Ltd.
  • Administration
    • Full Time | 
    • Contract/Temporary
    • Seasonal
  • 295 Baker Street, Nelson BC, Nelson
  • 1 position available
  • Accessible Employer: No
  • Open to International applicants with valid Canadian Work permits: Yes
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Posted on May 29, 2024

Job Description

Passionate about making things run smoothly and excel at administrative tasks?

Join our team and hit the ground running! We’re seeking local candidates with administrative skills to start immediately at our head office in Nelson, BC.

At Shambhala Music Festival, we’re passionate about creating exceptional experiences for our team. In this administrative role, you’ll work within the Human Resources Department to ensure that the distribution of crew meals runs smoothly.

This is a full-time position starting in the office as soon as possible until August. Throughout the month of July you’ll be required to work on the festival site near Salmo, B.C. (option available to camp on-site during this time).

Responsibilities & Qualifications

What You’ll Do:
• Accurately schedule and allocate meals within the software system, ensuring accuracy and efficiency.
• Effectively manage and resolve issues arising from crew ID badge scans at the Crew Kitchen, ensuring seamless and efficient processing while troubleshooting.
• Enforce and communicate meal rules to ensure fairness and efficiency in distribution. Politely decline individual requests for exceptions, emphasizing the need for a consistent approach to maintain an equitable environment for all crew members.
• Process Stage Crew applications and liaise with Stage Directors to ensure accurate scheduling and hiring practices are followed.
• Regularly review and verify schedules to ensure accuracy, addressing any conflicts or discrepancies promptly.

What You Bring:
• Previous administrative experience.
• Experience using Google Docs and Microsoft OS and proven ability to learn new software.
• Prior experience in administration within a festival or event setting is an asset
• Excellent communication and interpersonal skills.

Bonus Points:
• Experience with event planning or catering software.
• Prior experience in administration within a festival or event setting is an asset.

Shambhala Music Festival is committed to employment equity. We strongly encourage applications from Indigenous peoples, Black people, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.


19 per hour

Other Perks/Benefits

The Perks: At Shambhala, we’re not just about the music; we’re about creating an incredible experience for our team too. Here’s what you can look forward to when you join us in a contract position: • Team Yoga Classes: Dive into wellness with complimentary yoga sessions for our HQ team in the off-season. Let’s embark on a journey together toward enhanced well-being and mindfulness! • Casual Dress Code: Embrace your individuality with our flexible dress policy. • Unique and Exciting Work: Joining Shambhala HQ isn’t just a job— it’s a unique experience! Shambhala HQ staff get an insider’s look at the festival, from planning to execution. Dive into the magic of Shambhala firsthand!

Job Application Process

Ready to join the team? Submit your resume and cover letter through our online application form below.

Apply Now